Ø Administrative Assistant

Administrative assistants provide support to management teams. Organizational skills and analytical reasoning abilities  are integral to success, as assistants must monitor company performance while prioritizing their own assignments. Duties include:

·         Collecting and preparing information for administrative reports

·         Establishing and maintaining company records and filing systems

·         Answering and directing phone and e-mail inquiries

·         Sorting, copying, and filing company records, correspondence, and other documents

·          Arranging meetings and conferences, scheduling interviews and appointments, and reserving travel arrangements for clients and supervisors

·         Communicating emergency situations to management

·         Opening, sorting, and distributing interoffice mail

·         Gathering and posting outgoing mail

·         Preparing responses to general inquiries

·         Distributing mass mailings

·         Completing errands and delivering packages as needed

Ø Advertising Sales Assistant

Sales assistants offer support to account managers. Applicants must possess highly developed organizational skills. Responsibilities range from making copies to providing initial contact with prospective clients and students. Duties include:

• Assisting in the development and presentation of advertising sales information

• Analyzing print and online market shares Creating client media kits

• Designing and implementing team organizational structures

• Preparing client mailings

• Updating databases

• Managing general customer service queries

Ø Editor Assistant

Editor assistants write and edit copy prior to printing/publication. Duties include:

• Correcting grammar and ensuring accuracy of information and consistency of style

• Clarifying syntax

• Presenting company in an attractive way

Ø Event Planner Assistant

 Event planner assistants aid the event planner in all stages of coordinating and executing an event. Duties include providing assistance:

•  Directing event rehearsals and receptions

•  Preparing invitations

•  Designing event programs

•  Researching vendors

•  Completing basic administrative/clerical assistant tasks,  such as filing and faxing documents, answering phone and e-mail inquiries, organizing mailings, etc.

Ø Graphic Designer

 Graphic designers combine art, text, and  visuals for use on company Web site and in promotional materials. Duties include:

•  Planning marketing displays and brochures for products and services

•  Producing distinctive business logos

•  Creating visual accompaniment to annual reports and company literature

•  Developing advertising layouts and designs for use in magazines, newspapers, and journals.

Ø Marketing and Promotional Sales Assistant

 Marketing and promotional sales assistants provide administrative support  to the marketing and business development department though the coordination and promotion of special event campaigns. Such campaigns intend to increase awareness of the company while discovering the interests and preferences of  product or service’s target market. Duties include:

• Collecting, copying, and circulating promotional materials

• Corresponding with vendors and venues regarding upcoming promotional events

• Assembling market research through online resources

• Completing basic executive assistant tasks, such as filing and faxing documents, answering  phone and e-mail inquiries,  organizing mailings, etc.

• Coordinating production of printed marketing materials

• Performing Web site maintenance

• Evaluating effectiveness of existing marketing measures activities

• Fostering working relationships between marketing department and suppliers

Ø Public Relations Assistant

 Public relations assistants communicate with the media and public regarding company activities and services. Duties include:

•  Conveying the intentions and status of projects and services to the general public

•  Writing press releases for programs and activities

•  Arranging company participation in job fairs, radio tapings, and public events

•  Receiving complaints and maintaining records of actions taken

•  Proofreading, editing, and coordinating production of print and online press materials

•  Updating media contact database

Ø Wedding Planner Assistant

 Wedding planner assistants aid wedding planners in all stages of coordinating and executing a wedding. Duties include:

• Directing wedding rehearsals and receptions

• Preparing wedding and shower invitations

• Designing wedding programs

• Researching vendors

• Completing basic administrative/clerical assistant tasks, such as filing and faxing documents, answering phone and e-mail inquiries, organizing mailings, etc.