Planners, caterers and designers generally
know where to go for rental supplies, since they tend to use these products
frequently. Professional planners also have a good handle on the quantity
and specific type of equipment necessary for entertaining. Often it's
advisable to let them take care of the rentals, order what's needed, count
the supplies when they arrive, break them down with a supplier, you will
need to bear a few points in mind.
- Don't overlook the rentals in a structuring your party budget; they
often make up a full third of
the total expense of the event.
- Take the time to look at the range of possibilities and prices
available. A plate, can cost as
little as 60 cents or as much as ten dollars to rent. Know what your
priorities are in setting
the table.
- Figure out exactly what you need. There are many extras you might not
think that are used by
the kitchen and wait-staff. Be sure you consult the food and beverage
providers to determine
specifically what's needed.
- Determine a head count and order accordingly. Have extra table
settings available, through,
just in case additional guests arrive or china and glassware are broken.
- Deal with a reputable supplier who can meet your needs. Look at the
portfolio merchandise
available, make sure you are getting quality merchandise, select what you
need, and make
sure it's available in the quantities you need at the time of your event.
- Order early and arrange for early delivery. You have a better chance
of getting what you
want if you order well in advance, especially durning heavy party periods.
If possible, have
the merchandise delivered a day or two in advance to check for chips,
cracks, and proper,
functioning of all equipment. See if what you got, is what you
order. Take a complete
inventory of the stock when it arrives.
- Arrange for setup and breakdown. Some companies will do the setting up
and cleaning up
for you. Inquire. Be sure to specify when you want the merchandise removed
if breakdown
isn't included. Staff at you site will need to know.
- Get a contract and read the fine print. Know exactly what merchandise
you have ordered,
the quantities you're paying for and what services are provided. Be
specific about charges,
for renting the merchandise as well as breakage fees and be clear about
deposits and
payment schedules.
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